Privacy Policy

In the course of running its day-to-day activities and promoting our aims, BuzzInfo Limited (the ‘Company’) may collect and process your personal information, whether you are a Supplier, Customer or Partner. 

This Notice sets out how the we collect and processes your personal data in accordance with the applicable data protection legislation, principally the UK General Data Protection Regulation (the UK GDPR).

Personal data, also referred to in this Notice as personal information, is information that can be used to help identify an individual, such as name, address, phone number or email address. It also includes records relating to an individual such as events attended, positions held and similar information.

The Company is the controller of your personal data and responsible for it, except in limited cases described in the following paragraphs.  

The Information we may collect about you and why we do so

We may collect personal information from you is several ways, for example:

• Information that you provide:
• by requesting further information, services or content; 
• when you provide goods or services to us; and
• by completing surveys and questionnaires.
• Information automatically collected when you visit this website.  This may include:
• IP address data
• other communication data.
• Information provided by reputable third-party data sources.

The following paragraphs describe in more detail how and why we use your personal information. 

Customers: The Company processes personal data concerning its customers including identifiers such as contact details, financial information and purchase history. The Company processes such information in order to sell goods and services, engage as a treasured partner or to maintain its accounts and records. 

Suppliers: The Company processes personal data concerning its suppliers of goods and services, including identifiers such as contact details, financial information and purchase history. The Company processes such information in order to purchase goods and services, to pay its suppliers and to maintain its accounts and records. 

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

The legal basis upon which we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Change of purpose:

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. However, it is highly unlikely that we will use your personal data other than for which it is intended, originally.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosures of your personal data:

We will not share your personal data with anyone outside of the relationship we have with you, unless:

• Professional advisers including bankers, auditors and insurers have a legal right to ask us to disclose it.
• HM Revenue & Customs, the Charities Commission, and similar authorities who require reporting of processing activities in certain circumstances also ask us to disclose it.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Cookies: 

We only use Cookies on our website pages in order to optimise functionality and for anonymised statistical purposes.  Cookies are small files that are sent to your computer’s hard drive by the web server and which enable our website to remember who you are. Information from cookies may include information relating to your use of our websites, information about your computer, such as IP address and browser type, and demographic data.

You can set your browser to notify you when you receive a cookie; and you may block cookies by adjusting the settings on your browser. Please note that if you restrict all cookies, you may not be able to access all or parts of our site. Unless you have configured your browser to refuse cookies, our system will issue cookies as soon you visit our website.

International Transfers:

We do not transfer your personal data outside the UK.  If we were to do so (if for example the Company used software to hold personal information and that software was hosted on “cloud” servers located outside the UK) we would ensure that the transfer was in compliance with the applicable data protection laws, for example that the country involved was approved under the applicable data protection laws as providing adequate protection for personal data, or there were appropriate safeguards in place pursuant to the applicable data protection laws.

Data security:

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention:

We normally hold and process much of your professional data indefinitely for historic and archival purposes.   We delete other data such as web tracking data as soon as reasonably possible and, in any event, when we no longer need it.

Generally, we will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

efinitely without further notice to you.

Third party links:

Our websites and email bulletins may contain links to and from the websites of third parties.  If you follow a link to any of these websites, please note that these websites have their own privacy policies.  We do not set and are not responsible for those policies.

Your legal rights:

You have certain rights regarding your personal data. These include the rights to:

• request a copy of the personal data we hold about you; 
• request that we supply you (or a nominated third party) with an electronic copy of the personal data that you have provided us with; 
• inform us of a correction to your personal data;
• exercise your right to restrict our use of your personal data; 
• exercise your right to erase your personal data; or 
• object to particular ways in which we are using your personal data (such as automated decision making, or profiling (for example to help us decide what services would suit you best); or
• understand the basis of international transfers of your data by us. 

Where we rely on our legitimate interests to obtain and use your personal data then you have the right to object if you believe your fundamental rights and freedoms outweigh our legitimate interests. Where processing is carried out based upon your consent, you have the right to withdraw that consent. 

Your ability to exercise these rights will depend on a number of factors and in some instances, we will not be able to comply with your request e.g. because we have legitimate grounds for not doing so or where the right does not apply to the particular data we hold on you.

You should note that if you exercise certain of these rights, we may be unable to continue to provide some or all of our services to you (for example where the personal data is required by us to comply with a statutory requirement or is necessary in order for us to perform our contract with you).

We ask that you contact us to update or correct your information if it changes or if the personal data we hold about you is inaccurate.

Please contact the us if you wish to exercise any of your rights.

Changes to this Privacy Notice 

Any changes we may make to our Privacy Notice in the future will be posted on this page.  Please therefore check this page on a regular basis.  Where we make any material change to this Privacy Notice we will notify you by email.